Turn-Key Graphics:

Wednesday 7/31/2025

Print ready back wall and counter graphics. See Turn-Key Exhibit Booth Kit for full details. Please UPLOAD in the Exhibitors Corner.

Magazine Article/Ad:

Wednesday 7/31/2025

Please UPLOAD in the Exhibitors Corner.

Swag Bag Items:

Requested quantity #500

Please ship to Advanced/Warehouse between Monday, 8/4/2025, and Wednesday, 8/27/2025.

To:
Healthcare Advocate Summit
Show MGMT 25 - Swag Bag
C/O AEX Convention Services
C/O LibertyCFS
4501 North Lamb
Las Vegas, NV 89115

Please provide the shipment Tracking Number and a Photo/Description to team@advocatesummit.com

Advanced/Warehouse Shipping:

AEX Services (GSC) will accept freight at the warehouse beginning on Monday, 8/4/2025. Materials should be shipped to ARRIVE at our warehouse no later than Wednesday, 8/27/2025.

Warehouse Hours (Monday - Friday): 9:00 AM - 3:00 PM

General Services Contractor: AEX Services
Customer Service Phone: (609) 272-1600 / Fax: (609) 272-1680
Email: Orders@AEXServices.com

ADVANCE WAREHOUSE:
Healthcare Advocate Summit
[Exhibiting Company Name] / [Booth Number]
c/o AEX Convention Services
c/o LibertyCFS
4501 North Lamb
Las Vegas, NV 89115

See Exhibitor Service Kit for full details.
Any shipments received more than 30-days prior to the move-in or after the deadline will incur additional charges.

Shipping Direct to Event:

Shipments will be received at the exhibit facility ONLY on: Wednesday, September 3, 2025 between 8:00 AM - 4:30 PM.

DIRECT TO FACILITY:
CAESARS PALACE
Healthcare Advocate Summit
Exhibiting Company Name / Booth Number
c/o AEX Convention Services
3570 Las Vegas Blvd. South
Las Vegas, Nevada 89109

See Exhibitor Service Kit for full details.

Exhibitor Move-In:

Wednesday, 9/3/2025 8:00 AM - 4:30 PM

Show Hours:

Wednesday, 9/3/2025

• 5:00 PM - 6:30 PM
  (Exhibitor Ribbon Cutting/Happy Hour)

Thursday 9/4/2025

• 10:00 AM - 12:30 PM

• 3:30 PM - 5:30 PM

Friday 9/6/2025

• 8:00 AM - 12:00 PM

  (Exhibit Hall Closes)

Exhibitor Move-Out:

Friday 9/5/2025 (All Exhibitors move-out)

• 12:00 PM - 4:00 PM

Exhibitors must not begin until 12:00 PM on Friday, 9/5/2025
All carriers must check in with GSC no later than 2:00 PM on Friday, 9/5/2025, or freight will be shipped via the house carrier.

See Exhibitor Service Kit for full details.